Open source
PRODUCTIVity
HACKS

Tools and Tips

We arE:
Jen Wike Huger (@jenwike)

and

Jason Baker (@jehb)
 

And these slides are at: productive.win

Opensource.com is a multi-author online publication with a variety of contributors inside and outside Red Hat, all writing about open source and technology.

 

Come READ!

Communication & Collaboration. Metrics & Analytics.

From email to project management tools.

CHAT

Tools

Two open source options are Rocket Chat and IRC.

 

Find more alternatives to Slack (in the resources section of this talk).

Tips

Set yourself up for success with your team by setting expectations early on.

 

What things will you discuss over chat and what things should you discuss in person or in a meeting?

1

MEETINGS

Tools

  • Lightning for Thunderbird
  • Stock Android calendar on mobile
  • AgenDAV has similar look and feel to GCalendar

 

See our list of open source alternatives to Google Calendar for desktop, mobile, and web.


Tips

  • Default to 30 minutes.
  • Create an agenda.
  • Make the agenda collaborative.
     

2

Collaborative docs

3

Tips

  • What do I need to use this for?
  • A meeting agenda needs a simple solution
  • Content creation may need something more robust

 

Tools

  • Etherpad
  • Mojo’s Jive instance
  • LibreOffice
  • Drupal
  • More in our resources section

EMAIL

4

Text

What needs immediate attention?

What are small tasks I can take care of quickly?

What tasks  do I need to work on later and what folder can they go into?

Tools: See our list of 14 open source alternatives for email

KANBAN BOARDS

5

KANBAN BOARDS

5

  • There are a few open source alternatives to Trello that we’ve reviewed on the site you can look into, like Taiga and Libreboard.
  • For the developers out there, you can use a Kanban board for your bug and issue tracking workflow.
  • Two open source tools for that are Redmine and Bugzilla, which we’ve covered on the site as well.

measure, measure, measure

Nothing is going to be a stronger advocate for you and your budget than awesome stats

MEASUREMENT

  • Find the minimum viable number of KPIs, and figure out what feeds back into those.

  • Don't spend too much time measuring what you can't change.

  • What is the smallest experiment you can run?

  • How can you relate back to others' numbers?

 

 

Keeping track
of time

Or, "How is it friday already and why am I bringing my work home with me again?"

Also known as "How did I only come up with 10 billable hours last week?"


And simply "I'm drowning over here."
 

TIME

  • Use a pomodoro timer. For everything.

  • Don't put it on a todo list. Put it on your calendar.

  • Smart tool: block, or at least, make it harder to use distracting sites.

  • smart tool: web browser time tracker

  • Write down everything for a week. Everything.

 

 

Managing projects

  • EVERYTHING YOU DO IS A PROJECT.

  • The tools matter. Right size your tool for your team.

  • Every project has regular deliverables.

  • Every project needs regular check-ins.

AUTOMATE ALL
THE THINGS

NEVER DO ANYTHING TWICE THAT YOU CAN AUTOMATE ONCE

 

Automation tools

  • Start small! Can a spreadsheet meet your basic needs?

  • Connect all of the things: NODE-RED

  • Advanced playground: Python and Jupyter Notebooks

First steps in automation

Reports

Social media

Emails

File management

Reminders

Calendaring

Keeping it real

Think like a coder, even if you're not.

 

Think like a normal person, even if you're a coder.

 

There are people who want to help you. Find them.

The 50,000 foot level: Why free up your time?

Resources

Resources

Participate

(again, it's http://productive.win)